Length of Assignment: 
Full-time, Long-term
Location: 
Arlington, VA
Closing Date: 
OPEN
This Position: 

The Program Support Specialist is responsible for providing administrative support to enhance operational performance of the Agency’s Recruitment Unit within the HR Division.

Responsibilities: 
  • Receives and verifies proper documentation/forms (resumes, SF50 's, DD2I4's, etc.) for candidate applications;
  • Enters information into an automated application system and/or tracking database;
  • Maintains hard copy and electronic applicant files/records;
  • Updates records to assure regulatory requirements are met;
  • Prepares a variety of form letters for distribution to applicants;
  • Makes contact, when appropriate, with other HR Sections and Agency’s Divisions to verify data;
  • Monitors the output from HR systems and initiates and/or completes the necessary actions required to correct errors;
  • Processes, types, and distributes HR documentation covering all types of personnel actions for assigned organizations;
  • Reviews and follows-up on errors listings and computer edits from data input to ensure personnel actions are submitted and input on a timely basis;
  • Provides information to applicants, employees, and supervisors in response to inquiries.
  • Develops spreadsheets, tracking tools, reports and presentations using Microsoft Office suite;
  • Conducts office support functions such as answering the phone, distributing mail, maintaining calendars, data entry, document scanning, and reserving and coordinating meetings and conference rooms;
  • Prepares and mails a variety of forms;
  • Assembles and maintains applicant files to include document scanning;
  • Performs routine filing;
  • Delivers mail and files to offices in the Agency’s HQ building;
  • Performs other related duties as assigned.
Requirements: 
  • High School Diploma or General Equivalency Diploma and 1 year of experience
  • Applied knowledge of Microsoft Office software (Excel, Word, PowerPoint)
  • Demonstrated ability to communicate orally and in writing.

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